There is software available that fully integrates with SAP, from a user perspective they log onto SAP and the card management software is available.  As with the web based solutions the basic functionality is available

• Automatic cost code allocation on input of the file
• VAT reclaim for level one vendors
• Card and user profiles
• Splitting of transactions over multiple cost centres
• Various levels of transaction approvals
• Multi level approvals
• Multi user access
• Suite of reports plus custom reporting options.

But they will also offer additional functionality

• Automatic matching of SAP purchase orders to PCard transactions, if no match found proposing purchase orders that are a close match
• Manual matching of purchase orders to PCard transactions

• Automatic posting to the ledger for matched items
• Treats PCard transactions as an “electronic” invoice and uses SAP “MIRO” screens to post the transaction
• As well as using the reporting options supplied with the software stand SAP reports can be used to determine vendor spend

By using an integrated solution it enables the business to operate a single process for the raising of orders whether they are PCard or not, this means commitments will be available when purchase orders are raised and actuals will be posted upon goods receipting, with the vendor accounts being updated when the transactions are posted. By using this type of solution it treats PCard as another form of payment. If the company operates a No PO No Pay Policy this solution will complement that policy.

As these solutions sit within SAP, there will be a single login and standard SAP access controls apply.  Savings can be achieved from an integrated system both from the use of purchase cards, reduction in invoice processing, reduction in the member of staff required to operate the purchase card programme and the rebate received from the card provider.